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Data protection guidelines

Skaala Oy - Ikkunat ja Ovet

Area of applicability
These data protection guidelines apply to all companies of the Skaala Group Oy, from now on called “Skaala” for short.
These guidelines come into effect on 25.05.2018 and apply as the minimum standard for processing personal data.

Purpose of data processing
Skaala processes personal data of partners, customers and suppliers only for the purpose of conducting its business activities and for the fulfilment of associated statutory and contractual requirements and/or in its own legitimate interest.

Principles of processing personal data
The processing of personal data at Skaala is based on strict principles that view the protection and security of data and the rights of those affected (data subjects) as of the highest importance.
LEGALITY & TRANSPARENCY
Data processing is performed in a legal manner and in good faith. When the data are recorded, the data subject is informed of the planned processing (purpose) and how the data will be handled.
LIMITATION OF PURPOSE
Data are recorded and processed for specified, clear and legitimate purposes. The data are not processed in any way that is incompatible with these purposes.
DATA MINIMISATION
Only the data that are essential to the stated purposes are recorded and processed.
STORAGE LIMITATIONS AND DELETION
Personal data are deleted as soon as the purpose for which they were originally recorded lapses, provided that statutory retention periods do not prevent deletion.
DATA SECURITY
Data secrecy applies to personal data. Data are to be treated as confidential and are protected by appropriate organisational and technical measures from unauthorised access, illegal interference and passing on as well as from loss and destruction.
FACTUAL CORRECTNESS
Personal data are to be correct and complete and kept up to date. Appropriate measures are taken as required to correct incorrect or incomplete data (e.g. upon request by data subjects).

Duty to maintain data secrecy
All employees of the Skaala group of companies and the employees of their contractual partners are contractually obliged to maintain confidentiality and they are regularly instructed and if necessary trained in the secure handling of personal and other critical data.

Data security
The protection of the confidentiality, availability and integrity of data is a major task for Internorm. This applies to the same extent to company and business secrets, customer data, personal data and other critical information.
To this end, technical and organisational security measures in line with the state of the art, internationally acknowledged best practice and security standards are established and constantly improved.

Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”). Google Analytics uses “cookies”, text files that are stored on your computer and which allow analysis of your use of the website. Information, for example, on the operating system, the browser, your IP address, the prior website accessed by you (referrer URL) and the date and time of your visit to our website are recorded. The information about the use of our website generated by this text file is transferred to a Google server in the USA and stored there. Google will use this information to assess your use of the website, to put together reports about website activities for the website operators and to provide other services in connection with the use of the website and the internet. Google may in some cases also pass this information on to third parties in so far as this is stipulated by law or in so far as third parties process these data on behalf of Google. Google will in no event link your IP address to other data. You will find more details about this directly from the Google data protection declaration.
You can prevent Google from recording the data generated by the cookie relating to your use of the website (inc. your IP address) and the processing of this data by Google if you download and install the browser plugin available via the following link: http://tools.google.com/dlpage/gaoptout?hl=de.
However, we would like to point out to you that in that event you may not be able to make full use of all the functions of this website. By using this website, you declare that you consent to Google processing the data recorded about you in the manner described above and for the above-mentioned purpose.

Google uses DoubleClick DART cookies
Users can deactivate the use of DART cookies by accessing the data protection terms and conditions of the Google advertising and content advertising networks. Then no direct personal data about the user whatsoever will be stored, only the internet protocol address. This information serves to recognise you automatically on your next visit to our website.
You can of course also view our website without cookies. If you do not want us to recognise your computer, you can prevent the storage of cookies on your hard drive by selecting “Do not allow cookies” in your browser settings. Please refer to the instructions from your browser manufacturer regarding how this works in your individual case. If you do not accept any cookies, however, this may lead to functional restrictions on our services.

Cookies
Cookies are small text files that are stored on your computer and which your browser stores. Cookies do no damage to your computer and contain no viruses. We read none of your personal data. You have the option to deactivate cookies on your browser. This will prevent any more cookies from being stored on your computer.
Quotation from Telekommunikationsgesetz-Novelle (Telecommunications Act Amendment) 2011: “The user’s consent to the installation and reading of cookies is thus deemed to be implicitly granted by the selection of the relevant browser setting (tacit consent).”

Email security
If you send us an email, your email address is used only for correspondence with you. Please note that there may be gaps in the security in data transfer on the internet. Total protection of data from third party access is not possible.

Data protection coordination
In line with the importance of data protection, Skaala has decided to appoint a data protection responsible who is available as a point of contact for data subjects and the Data Protection Authority and it deals with data protection issues within the group of companies.
Please feel free to contact us on tietosuoja@skaala.com if you have any questions or wish to find out about your rights as a data subject.